Corporate cards, physical and virtual
Issue cards to employees, teams, or a single project. Every card carries its own policy, so out-of-scope charges get declined at swipe time — not caught in a report weeks later.
Every dollar out —on one console.
açai Spend puts corporate cards, employee expenses, vendor bill pay, and budgets on one console. AI codes the entries, catches out-of-policy spend before it lands, and closes the books faster than the old T&E-plus-AP stack ever could.
OneConsole for every dollar out
80%Less time coding expenses
ZeroOut-of-policy swipes approved
What açai Spend Does
Every dollar out,
on one clean workflow.
Cards, expenses, vendor bills, and budgets on one console — plugged into the açai suite so onboarding, vendor records, and close don't need duplicate data entry across tools.
Expenses that submit themselves
Snap a receipt, forward an email, or let the card auto-match. AI codes the GL account, tax, and cost centre from your own history — no more Sunday-night expense marathons.
Vendor bills, paid on time
Forward invoices to a shared inbox and the AI extracts vendor, amount, and due date. Route for approval, pay by ACH, wire, or card, and every payment reconciles back into your books.
Budgets you can actually feel
Team, project, and category budgets tick down in real time. Owners see what's left before they commit; finance sees where the drift is before it becomes a variance line at close.
AI that codes, catches, and closes
AI proposes GL codes, flags duplicate vendor invoices, catches policy breaks before approval, and drafts month-end variance narratives. Every suggestion shows what it looked at.
One view of every dollar going out
Cards, expenses, bills, and reimbursements in one register. Filter by vendor, project, team, or GL. Export in one click for your auditors, your board, or your accounting system.
Six steps, same-day close.
From the first card swipe to the reconciled month-end, every dollar-out move runs through one connected workflow.
Step 1 of 6 · Card
Issue a card in seconds — with the policy attached.
Physical cards for full-time staff, virtual cards for a specific vendor or project. Each carries its own spend limit, MCC restrictions, and approval rules — out-of-scope charges get declined at swipe time, not caught weeks later.
Six steps,same-day close.
From the first card swipe to the reconciled month-end, every dollar-out move runs through one connected workflow.
Step 1 of 6 · Card
Issue a card in seconds — with the policy attached.
Physical cards for full-time staff, virtual cards for a specific vendor or project. Each carries its own spend limit, MCC restrictions, and approval rules — out-of-scope charges get declined at swipe time, not caught weeks later.
Step 2 of 6 · Submit
Snap a receipt. Skip the form.
The card charge and the receipt auto-match. AI codes the GL, tax, cost centre, and memo from your history. Employees stop dreading Sunday nights; finance stops chasing missing receipts.
Step 3 of 6 · Approve
Approvals that route themselves — and stop policy breaks.
Multi-step approval chains follow your org chart. AI flags out-of-policy items before they reach a manager's queue, so approvers see clean items and finance stops being the last line of defence.
Step 4 of 6 · Pay
Vendor bills in, ACH out — reconciled by close.
Forward invoices to a shared inbox or drop them into the app. AI extracts vendor, amount, GL, and due date. Pay by ACH, wire, card, or check. Every payment lands back in your books, matched to the bill.
Step 5 of 6 · Budget
Budgets that tick down in real time.
Team, project, and category budgets update the moment a card swipes or a bill is approved. Owners see what's left before they commit. Finance sees the drift before it turns into a variance line.
Step 6 of 6 · Close
Month-end that finishes on the same day.
Two-way sync with QuickBooks, Xero, NetSuite, and Sage keeps chart of accounts, vendors, and GL codes in lockstep. AI drafts variance narratives with drill-downs. Close moves from a week to a same-day review.
Plugged into the systems your money already flows through.
Accounting stack
Two-way sync with QuickBooks, Xero, NetSuite, and Sage keeps chart of accounts, vendors, GL codes, and dimensions in lockstep. Close moves from a week to a same-day review.
Bank feeds and ACH
Direct bank connections for statement matching. Pay vendors by ACH, wire, card, or check — every payment reconciles automatically to the bill and to your bank register.
açai People + Bill
Employee records, cost centres, and card assignments flow from açai People. Invoices sent through açai Bill and payments received route back into your revenue view — one suite, one identity.
HRIS and identity
Single sign-on and directory sync with your existing IdP. New hires get cards on day one; leavers lose card access the moment their record deactivates.
ERP and procurement
PO matching against three-way matched invoices, cost-centre mapping, and project-level tagging keep spend visibility clean whether you run NetSuite, Oracle, or SAP.
Open API + webhooks
Signed webhooks fire the moment a card is issued, an expense is submitted, or a bill is paid. Plug Spend into your BI stack, internal portals, or on-call finance tooling.
Spend is the buy-side of the açai suite — it hands off to your accounting system for the ledger, to açai Bill for the sales side, and to People for the employee register. One platform, focused apps, no rip-and-replace.
Frequently Asked Questions
Everything you need to know about açai Spend — how cards, expenses, and vendor bills flow through one console, and how AI keeps the books clean.
Finance and ops teams at growing companies who’ve outgrown spreadsheets and reimbursement email threads. If cards, expenses, vendor bills, and budgets live in five different tools today — Spend puts them on one console.
Spend is a native module of the açai suite. It shares identity, audit, notifications, and the same AI layer with sibling products like Bill (AR), Assets, and People — so employee onboarding, vendor records, and month-end close don’t need duplicate data entry across tools.
It codes expenses to the right GL account and tax code, matches receipts to card charges, flags out-of-policy spend before it gets to approval, catches duplicate vendor invoices, and drafts month-end variance narratives. Every suggestion shows what it looked at — no black boxes.
Both. Issue physical cards to employees, and spin up virtual cards for a specific vendor, project, or spend limit in seconds. Every card carries the policy for that person, team, or project — so out-of-scope charges get declined at swipe time, not caught in a report weeks later.
Forward invoices to a dedicated inbox or drop them in the app. AI extracts the vendor, amount, GL code, and due date, routes for approval, then pays via ACH, wire, card, or check. Every payment reconciles automatically into your accounting system.
Two-way sync with QuickBooks, Xero, NetSuite, and Sage. Chart of accounts, vendors, GL codes, dimensions, and cost centers stay in lockstep. Close moves from a week-long spreadsheet exercise to a same-day review.
Retire the receipt pile.
Close on the same day.
açai Spend is live today. Issue your first card, submit your first expense, and pay your first vendor bill — all before your next weekly finance sync.