Purchase requisitions
Requestors raise a PR that routes through configurable approval workflows based on your business rules, then lands in the procurement queue the moment it is approved.
Every purchase,under control.
açai Procure runs the full Procure-to-Pay lifecycle from one governed place — purchase requisitions, RFQs and vendor negotiations, purchase orders, goods receipt, invoices, and payment — with configurable approval workflows and a self-service vendor portal built in.
P2PRequisition to payment
3-wayPR, PO & invoice matched
Self-servePortal for every vendor
What açai Procure Does
Built for the whole
Procure-to-Pay lifecycle.
From the first requisition to the final payment, every step is handled with governance, visibility, and control.
RFQs & vendor negotiations
Buyers create RFQs from approved requisitions, invite existing or new vendors, and manage every negotiation inside the app before submitting pricing for approval.
Purchase order management
Generate a PO from an approved RFQ, run it through the organisation's approval workflow, and send it straight to the vendor for acknowledgement.
Self-service vendor portal
Vendors register and empanel, upload mandatory documents, acknowledge purchase orders, submit invoices, and receive payment advice, all from one portal.
Goods receipt & 3-way match
Requestors confirm goods receipt against the order, and finance validates each invoice against the PR, PO, and GR before it clears for payment.
Payment & advice
Finance records the UTR once payment is processed and vendors are notified automatically with a payment advice through the vendor portal.
Seven steps, one Procure-to-Pay system.
From the first requisition to the final payment, every purchase moves through a workflow that is structured, governed, and fully auditable.
Step 1 of 7 · Requisition
Raise a purchase requisition in minutes.
The requestor creates a PR that routes through the configured approval workflow based on your business rules. Once approved, it is available in the procurement queue.
RequisitionApproved
Seven steps,one Procure-to-Pay system.
From the first requisition to the final payment, every purchase moves through a workflow that is structured, governed, and fully auditable.
Step 1 of 7 · Requisition
Raise a purchase requisition in minutes.
The requestor creates a PR that routes through the configured approval workflow based on your business rules. Once approved, it is available in the procurement queue.
RequisitionApproved
Step 2 of 7 · RFQ
Source quotes and negotiate in one place.
A buyer picks an approved PR, creates an RFQ, invites existing or new vendors, and manages every negotiation inside the app, then submits the negotiated pricing for approval.
RFQApproved
Step 3 of 7 · Purchase Order
Turn an approved RFQ into a purchase order.
Once the RFQ is approved, the buyer generates a PO that follows the organisation's approval workflow. After final approval, it is sent straight to the selected vendor.
Purchase OrderApproved
Step 4 of 7 · Acknowledgement
Vendors review and acknowledge the PO.
The vendor receives the purchase order through the vendor portal, reviews it, and acknowledges, so both sides are aligned before anything ships.
AcknowledgementApproved
Step 5 of 7 · Goods Receipt
Confirm what actually arrived.
After receiving the goods or services, the requestor performs the Goods Receipt confirmation, creating the record finance needs to match against.
Goods ReceiptApproved
Step 6 of 7 · Invoice
Validate invoices before they clear.
The vendor uploads the invoice through the portal, and the finance user validates it against the PR, PO, and GR to complete the Invoice Receipt process.
InvoiceApproved
Step 7 of 7 · Payment
Pay, record the UTR, and notify the vendor.
The finance user updates the UTR once payment is processed, and the vendor receives a payment advice notification automatically through the vendor portal.
PaymentApproved
Testimonials
Heard from theteams using it.
“Requisition to PO used to be a week of emails and spreadsheets. Now every approval is configured once and the whole team can see exactly where a purchase stands.”
Utkarsh WaghFounder & CEO, Humancloud Technologies
“The vendor portal changed everything. Suppliers acknowledge POs, upload invoices, and get their payment advice themselves — our AP inbox is finally quiet.”
John GengarellaCo-founder & CEO, Teamcast.ai
Frequently Asked Questions
Everything you need to know about açai Procure, from requisitions and RFQs to the vendor portal, invoicing, and payments.
açai Procure is a Procure-to-Pay (P2P) solution that gives businesses a single, governed place to run the entire purchasing lifecycle — purchase requisitions, RFQs and vendor negotiations, purchase orders, goods receipt, invoice processing, and payment — all backed by configurable approval workflows and a full audit trail.
A requestor raises a Purchase Requisition (PR) that routes through your configured approval workflow. Once approved, a buyer selects it from the procurement queue, creates an RFQ, invites existing or new vendors, and negotiates pricing in the app. After approval, the buyer generates a Purchase Order that follows the organisation's approval workflow and is sent to the vendor. Goods receipt, invoice validation, and payment complete the cycle.
The Vendor Portal is self-service. Vendors register and empanel, upload mandatory documents for buyer verification, get approved through configurable empanelment workflows, receive and acknowledge purchase orders, upload invoices, and receive payment advice notifications — all from one place.
Yes. Requisitions, negotiated RFQ pricing, purchase orders, and vendor empanelment each route through approval workflows configured to your business rules, and can be sequential or parallel. Every action is captured in an auditable trail.
The vendor uploads the invoice through the portal, and a finance user validates it against the PR, PO, and goods receipt to complete the Invoice Receipt (IR) process. Once payment is processed, finance records the UTR (Unique Transaction Reference) and the vendor is automatically sent a payment advice notification.
Because açai Procure is part of the broader açai platform, it shares one secure login, one bill, per customer data isolation, and centralised access control with your other açai apps.
Run every purchase the right way.
From requisition to payment.
açai Procure delivers the governance of enterprise Procure-to-Pay without the complexity or cost. One secure login, one bill, and per customer data isolation across the açai platform.